Minutes 07-08

Caroga Lake, New York

Nick Stoner Trailers Snowmobile Meeting Minutes

2007-2008

September
9/20/07 Pinnacle Rest.	Meeting Called to Order: 7:50 pm Secretary’s Report - read by Stephanie Approved: 1^st: Don Smith 2^nd: Jim Hines Treasures Report- Tim Checking: Int $460.34 Savings: $15097.78 Petty Cash: $10.06 Ext. $93.86 Approved: 1^st: Jim Hines 2^nd: Bill Knapp Trail Report- As of yet no trail work has been done. We did receive notice that the Hildebrandt trail has been approved as secondary 83 Accessory- Shelly- absent Communications and Bills- Postage- $50.76 Taxes- $120. Nimo- 1^st- Cherryl 2nd- Rick Szurek Committee Reports- Summer Picnic- Aug 18^th at the state Campsite- pretty good turn out for the weather. Club Shed- Ceiling is 95% done, insulation is done, Ray and Tim sprayed the outside of the shed with stain, more brush has been cleared, more gravel has been brought in, cut trees for the museum. In the future we will put work days on the website. Old Business- Still no word on the grant money for maintenance and new equipment Tim explained the grant obligation. No word on the chain saw course for this year we are still trying to get a local one Discussed the adopt a trail or sponsor a trail idea again and decided we would try putting a notice on the web site asking for volunteers to keep the tails clear. We also discussed that we are in need of more trail workers this year. The Board of directors held a meeting to discuss a trail grooming policy. Dave briefly went over what is on the policy and explained that this policy is going to be required by the state. Stephanie mailed out the meeting cards and will also send out sponsor forms to area businesses. Tim discussed what has been spend on the club storage building so far the total is $20,717.99 New Business- Dave and Tim explained the need for more money to finish the shed. Cherryl made a motion to raise the budget by another $5,000 that was approved 1^st- Bob Sullivan 2^nd- Don Smith Membership applications including single and family memberships, and meeting schedules are on the web site. Other Business- Anyone with anything for the good of the club- Jack Holliday thanked the administration and board stating that in the years he has been involved with the club he has never seen it come as far as it has in the past couple of years. Dave thanked all club members. 50/50 Raffle- Winner –Jim Hines Amount- $35. Club -$36. Meeting Adjourned- Time: 8:55 pm 1^st Bob Sullivan 2^nd: Bill Knapp
October
10/11/07 – Little Laker Joe’s	Meeting Called to Order: 7:40 pm Secretary’s Report – read by Stephanie Approved: 1^st: George Cosselman 2^nd: Cherryl Chuna Treasures Report- read by Tim Checking: Int $1197.73 Savings: $17097.78 Petty Cash : $125.21 Ext. $296.98 Approved: 1^st: Arnie Henry 2^nd: Bert Wilson Trail Report- Work has started on some of the trails. Glasgow to maple Tree to Hildebrandt. Dennis took care of Morey Rd. to Young’s clearing, as well as Irving’s Pond to Bellows Lake. We will start having work days and will be asking for help. Currently working on a new trail behind Maple Tree to avoid the water hole. Also looking to put in Culvert behind the storage shed so groomers will be able to come off the trail right onto the club property. Delaney offered to donate the culvert pipe. Accessory- Absent Communications and Bills- no new bills 1^st: 2^nd: Committee Report- Club Shed- need to paint the ceiling and put in culvert pipe. Winter Picnic- New Sled Committee- Sled Committee- Old Business- The grant money from the county has been received. We received about 30% total received was $2947.50 Dave stated a chain saw course will be offered in the future currently we are looking for a place to hold it where trees can be cut. Adopt a trail- all the trails the club takes care of are on the web site we are looking for interest in helping to maintain the trails. We also have a paper list of who has chosen what trails. New Business- NYSSA tickets are in for the club to sell. The club makes $2.50 on each ticket sold. Last year we made about $250. please see Don Smith for tickets. We need to start thinking about who will chair the poker run this year. The poker run is scheduled for Feb 9^th with a rain date of Feb 23^rd. Dave asked that new faces try to volunteer to do some of the work. Lisa Sullivan offered to help Stephanie with poker run raffle tickets and stuff. Burt Wilson offered to do a youth safety training course. Looking to find out how many people would be interested. Don Smith offered to help Burt. Stephanie will be in touch with Brian to put a notice on the web site. Other Business- Nature conservatory took over the Finch Property on Fisher Road we will have this checked into to see if the trail can be re opened. 50/50 Raffle- Winner – Jim Hines Amount $30 Club $30 Meeting Adjourned- Time: 8:25 1^st George Cosselman 2^nd: Lisa Sullivan
November
11/15/07 Vrooman’s Hotel	Meeting Called to Order: 7:45 p.m. 33 people in attendance Secretary’s Report- read by Stephanie Approved: 1^st: Bill Knapp 2^nd: Arnie Henry Treasures Report- read by Tim Checking: Int $1197.73 Savings: $17130.67 Petty Cash : $155.21 Ext. $440.94 Approved: 1^st: George Cosselman 2^nd: Craig Ivancic Trail Report- New trail behind Maple Tree has been completed. The trail and Bridge work behind the club shed has been done. Thank you to Jack Holiday, Arnie Henry, Bill Knapp, and Delaney Construction for the use of their equipment and materials. Also thank you to all club members who helped with that and the trails. Stephanie did send a Thank you note to Delaney for the donation of the culvert pipes. Dave stated that we can start putting signs out on the golf course. Dave also stated that there is a little more work to be done on the Hildebrant Trail. Syd Greenwood mentioned that someone needs to check on the no trespassing signs put up on Don Baker’s old property. Dave and Tim also discussed the ball park trail is still in limbo as we can not each an agreement with Mr. Abdella to use it. Mr. Abdella wants the club to give money towards the fireworks he does from Shermans as well as help when he does the fireworks such as directing traffic to park and security. Mr. Abdella also requested that the club try to get more monetary donations from other business in Caroga Lake towards his fireworks. The club decided that these are not things that we should do as it could cause us liability as well as legal issues. Accessory- Shelly has hats, sweatshirts, henleys and long sleeve t-shirts. If any club member wishes to purchase or order anything please see Shelly. Communications and Bills- Tim stated that the National Grid bill and Kingsboro Lumber bills have been paid. Committee Reports- Club Shed- the ceiling has been painted and the culvert pipe has been installed behind the shed. Dave stated that the sleds will need the season maintenance soon. Poker Run- Stephanie ordered the raffle tickets from Price Chopper they should be in 6 weeks therefore we should have them for the next meeting. We still need a committee to work on the poker run. Old Business- The club is working on the paper work that needs to be turned in so we can receive the grant money. The chainsaw course will be held on November 18^th, 9 am at the Sir William Fire House the course will consist of 3-4 hours inside instruction and then they will go out side for instruction. Burt Wilson will be holding a snowmobile safety course on November 28^th and 29^th at the Caroga Lake Firehouse. The club will donate refreshments. Burt states so far only 4 have signed up however that is usual as these classes usually fill up at the end. New Business- Members discussed the possibility of putting advertisement signs on the groomers. We decided to wait to see what the club gets for donations for advertising on the web site before we hit up the business owners again. Royal Mountain Moonlighters will be holding a Spaghetti Dinner on Dec 6^th at the Ephrata Rod and Gun Club from 5-8 pm the cost is $7.00 they are trying to raise money for grooming equipment. 50/50 Raffle- Winner –Bill Knapp Amount $47 Club $46 Meeting Adjourned- Time: 8:20pm 1^st : Cherryl Chuna 2^nd: Ron Gay
December
12/27/07 - Pine Lake Lodge	Meeting Called to Order: 6:45 pm 40 People in Attendance Dave Briot (club President) wishes everyone a Merry Christmas and Happy New Year Secretary’s Report : read by Stephanie Approved: 1^st: Cherryl Chuna 2^nd: George Cosselman Treasures Report- read by Tim Checking: Int $1889.73 Savings: $17130.67 Petty Cash : $155.21 Ext. $922.23 Approved: 1^st: Bob Woods 2^nd: Rick Szurek Trail Report- Trails are in fair condition with wet holes and trees down. Members have been out cutting and brushing back the trails. Placement of fencing for landowner property has been done where needed. There are still some trail signs to be put up. Need volunteers to work on trails on Saturday mornings start at 8am meet either at Coffee Shop or the Laker. Butch Scribner suggested putting a chalk board up on the outside of the building so members know where other members are out working and can join them. Accessory- Shelly – nothing new Communications and Bills- bills need to be paid postage, nimo, raffle tickets, membership dues, Alpin Haus, Dollys for club shed Motion to pay the bills 1^st: Harold King 2^nd: Lisa Sullivan Committee Reports Sled Committee - most sled maintenance has been done however the 2004 sled is still at Alpin Haus being repaired Poker Run- We need a volunteer to over see the poker run. John Ivancic volunteered to be the chairman Rick Szurek assured him we would help him with what ever he needs. Basically the chairman just needs to over the poker run and make arrangements for road crossings and signs. Etc. Stephanie had already ordered the raffle tickets and picked them up from Price Chopper. Stephanie asked that all members present at the meeting please take a couple books to sell so the club does not have to mail them to the members that attended the meeting Old Business- The Chainsaw course was held on November 18^th there was a good turn out and everyone who attended felt that the course was worth while. The snowmobile safety course was held Nov 27^th and 28^th Burt Wilson and Don Smith did a good job training. The snowmobile club thanks them for their time and the Fire Department for the use of the building. Stephanie will mail a thank you note to the firehouse. New Business- Salisbury Ridge Runners is holding the annual grooming show and trailing course on January 11^th and 12^th if a member is interested in attending the course you will need to pre register however the paper work from Salisbury did not mention who to call to pre register. We will look into that and get back to the members. Dave discussed the ballpark trail that runs across Mr. Abdellas property and the fact that Mr. Abdella wants the club to donate time and money to his fireworks display. Mr. Abdellas idea was to have club members direct traffic, collect donation and provide security for the fireworks. He also suggested putting a stipend on the membership dues for money towards the fireworks. The club officers had already decided that none of that could be an option for legal and ethically issues. Dave suggested to the club that we have 50/50 raffle tickets printed and if the establishments in town were willing to help sell the tickets we could have a 50/50 raffle to support the fireworks. After much discussion a motion was made that we take a vote on how many where in favor of proposing the 50/50 idea to Mr. Abdella and how many where in favor of just closing the trail. A vote was taken and a vast majority of the members voted to keep the trail closed. 50/50 Raffle- Winner – Craig Ivancic Amount $54 Club $54 Meeting Adjourned- Time: 7:50 pm 1^st Cherryl Chuna 2^nd: Don Smith
January
1/17/08 Maple Tree Knoll	Meeting Called to Order: 7:55 p.m. 30 people in attendance Secretary’s Report – read by Stephanie Approved: 1^st: Cherryl Cunha 2^nd: Craig Ivancic Treasures Report- read by Tim Checking: Int $2,340.99 Savings: $17,152.27 Petty Cash : $208.21 Ext. $850.84 Approved: 1^st: Bill Knapp 2^nd: Ron Gay Trail Report- trails as of this week are in poor condition due to the warm weather and rain. Members have been trying to work on the trails but there are many mud holes and a lot of water. Accessory- Shelly has hats, shirts etc. Communications and Bills- Outstanding bills to be paid: Nimo $40.04 Tim stated that the bills for Jan were high. This is the norm for the month of Jan. as insurance and various other bills are due. Committee Reports Sled Report- all sleds are back and maintained for the season. The stator on the 2004 Skandik was covered by warranty. Poker Run- Dave stated that a route needs to be picked and that it will be discussed between the poker run committee we will have a meeting on Monday Jan 28^th at 7 p.m. at Vrooman’s to determine if we will be able to have the Poker Run on Feb 9^th or if we will need to put off until the rain date Dave also wanted to remind everyone to pick up the donations from area businesses that they signed up for. Winter Picnic- Dave looked for a volunteer to over see the picnic and no one volunteered therefore Stephanie and Dave will handle it. The picnic will be held on March 8^th beginning at 1 p.m. at the club shed on London Bridge Road. This will be a chicken bar-b-que and will again be considered the landowner appreciation party. We do now have heat in the shed so it will be more comfortable if it’s cold. Old Business- A letter was sent to Mr. Abdella regarding the clubs majority vote to keep the trail closed. We have not received a response from Mr. Abdella Other Business- Stephanie is working on having the town amend what roads are designated as snowmobile roads. We need to add a few roads that machines access on a regular basis such as Maloney Road, Kirchen Grove Road, Decker Road etc. Stephanie has a petition for signatures and would also like club members to show support of the amendment by attending the next town board meeting which will be Feb 13^th at 7p.m. 50/50 Raffle- Winner – George Cosselman Amount $47 Club $47 Meeting Adjourned- Time: 8:37 p.m. 1^st Don Smith 2^nd: Jim Hines
February
2/21/08 Outlet Rest.	Meeting Called to Order: 7:45 pm Secretary’s Report read by Stephanie Approved: 1^st: Butch Cosselman 2^nd: Burt Wilson Treasures Report- read by Stephanie (Tim was Absent) Checking: Int $1267.96 Savings: $18152.27 Petty Cash : $248.21 Ext. $1270.77 Approved: 1^st: Cherryl Chuna 2^nd: John Ivancic Trail Report- Dave stated that the trails are in excellent condition considering the rain and lack of snow. He states thanks to the help of the club members doing a lot of shoveling the trails are awesome. Accessory- Shelly states she has shirts, sweatshirts, hats, henleys. Can order any specific items. Communications and Bills- Stephanie has bills for the poker run hot dog stand supplies as well as winter picnic supplies Committee Report – Poker Run- Dave reminded everyone to turn in poker run raffle tickets and donations from businesses. It was decided that poker run riders must stop at 5 stops to pull 5 cards and if they stop at all stops they can pull an extra card. Winter Picnic- Dave reminded everyone that the winter picnic will be held on March 8^th, members are asked to BYOB and a covered dish to share. Hotdogs, Hamburgers and BBQ chicken will be provided. New Sled Committee- Dave stated that the club is looking into buying a new grooming sled for next year. He asked for volunteers to form a committee to check out pricing on a new grooming sled. Bill Knapp and John Ivancic volunteered. New Business- Dave discussed the NYSSA 2008 Forum to be held on April 11^th-13^th at the convention center in Niagara Falls, Dave asked for volunteers to attend. Stephanie and Bill will attend if no one else is interested. A motion was made for Stephanie and Bill to attend and be paid for expenses. 1^st – Cherryl Chuna 2^nd- Arnie Henry Old Business- Dave discussed that Stephanie and him went to the town board meeting on Feb 13^th and submitted a proposal to the town to have more roads open for snowmobiling. The town board decided that the matter will be brought up for a public hearing at the next town board meting on March 12^th at 7 pm Stephanie asked that anyone who is able to please attend. Other Business- Suzy brought up reminding riders to respect landowners she states she has had issues with a certain group of riders disrespecting her property and can understand why some landowners may get up set with riders if they are disrespectful Jack Holiday wanted to mention that Dave is not responsible to contact people to go grooming we have over 130 members and obviously Dave can not contact everyone. Any paid member is welcome to help with trail maintenance however please keep in mind that trail maintenance is more than riding on a groomer. Burt Wilson mentioned he will be holding a Snowmobile Safety course at the Montgomery County Sheriffs Department on March 3^rd, 4^th, and 5^th from 6-9pm he will run a carpool if a few people in Caroga are interested 50/50 Raffle- Winner – Lisa Sullivan Amount $52 Club $52 Meeting Adjourned- Time: 8:30 1^st Craig Ivancic 2^nd: Mark Vosburg
March
3/20/08 Lil Laker Joe's	Meeting Called to Order: 7:40pm 22 people in attendance Secretary’s Report- read by Stephanie Approved: 1^st: Sue Hamalack 2^nd: James Hines Treasures Report- Read by Stephanie (Tim was absent) Checking: Int $1074.16 Savings: $19152.27 Petty Cash : $50.40 Ext. $2325.41 Approved: 1^st: Craig Ivancic 2^nd: Jim Hines Trail Report- Trails are at the end of the season still passable with wet holes probably done now. Accessory- Shelly states she has 1 hoodie a few sweatshirts and some henleys Communications and Bills- Aplin Haus, BBQ Sauce, soda 1st- Cherryl Chuna 2^nd- Ron Gay Committee Report- Poker Run- Dave stated he would like to thank everyone for the hard work that made the run a good day for everyone. John Ivancic was the committee leader and he thought there was a good turn out and wanted to make sure that all signs were picked up. Winter Picnic- Dave stated that the picnic was a good time a lot of club members attended and the rain did not stop us from having a good time. Thanks to everyone who helped make it a great picnic. New Sled Committee- Dave stated that the pricing was checked on different sleds at different dealers and the board made a decision to buy a 2009 Skandik 4 stroke as this was a decision that had to be made with in 24 hours to get the dealer price. Therefore all board members were called and a decision was made to put a deposit on a superwide V800 skandik for 9,785.52 from Alpin Haus they also waved the prep fees included some spare belts and a $100 gift cert. Club Shed- Dave stated that we will be having some work on Saturdays to finish the building inside and out. New Business- Dave read the thank you note from Martha Curtin which basically was a note thanking us for inviting her as a landowner to the picnic and stating that she was unable to attend. We discussed that the club received a letter of notice that there will be an Adirondack Park Agency Trail Conference in Long Lake a motion was made to pay the gas for those attending. The motion was approved 1^st – Don Smith 2^nd- Bill Knapp Dave asked for a volunteer to chair the summer picnic and no one volunteered so Stephanie and Ginger will set the picnic up. We also decided that we will have one more meeting for the Year on April 17^th at 7:30 at Pine Lake Lodge the purpose of this meeting will be to discuss the APA Trail Conference and the NYSSA Convention. Stephanie will send out a notice to club members and also ask Brian to put a notice on the web site. Other Business- We need to have the books audited and Dave asked for persons to do this. Craig and John Ivancic volunteered. We will have them get with Tim to get the books. Nominating Committee- Paul questioned whose term was up on the Board and Stephanie and Dave knew that someone was up were not sure who as Tim had that paperwork. We will look into that and take of of it at the April 17^th meeting. 50/50 Raffle- Winner – Harold King Amount - $34 Club- $33 Meeting Adjourned- Time: 8:35 pm 1^st – Cherryl Chuna 2^nd: Paul Fithian
04/17/08 Pine Lake Lodge	Meeting Called to Order: 7:45 PM Pine Lake Lodge 19 people in attendance Secretary’s Report- read by Stephanie Approved: 1^st: Bob Woods 2^nd: Arnie Henry Treasures Report- read by Tim Checking: Int $767.80 Savings: $21171.26 Petty Cash : $34.39 Ext. $774.09 Approved: 1^st: Jack Holiday 2^nd: Rick Szurek Trail Report- Trails are closed for season Accessory- Shelly - absent Communications and Bills – Outstanding bills to be paid, postage, lumber Motion to pay bills- 1^st- Arnie Henry 2^nd- Rick Szurek Committee Report - Summer Picnic – August 16^th or 23^rd Stephanie and Ginger will plan Old Business- Adirondack Snowmobile Trail Conference- Dave Briot, Shortey, and Dave Kruger attended. Easement land- Finch Pryun Land state will buy easements mileage will not add to cap Save Adirondack Snowmobile 1972 cap, help communities survive. 2008 Forum and meetings Stephanie and Bill attended Stephanie and Bill discussed the seminars they attended Stephanie reviewed tax issues and how and what we need to do to be in compliance. Bill discussed the sweep of $1 million dollars from the state trail fund. We discussed giving members a notice that they need to register their machine before Nov 1^st for the registrations to count for that year. Dave discussed adding the April meeting to our meeting schedule next year. Other Business- Need to get the books audited Tim will get with the Ivancics to get that taken care of. Need a list of the members who have taken the chain saw course- we came up with the following- Jack, Butch, Paul, Ron, Arnie, Dennis, Dave, Jim and Bill The bid the club placed on the logs from the town was won. Nominating Committee- Board Member Bill Knapp term is up need to vote on a new board member or Bill has volunteered to stay on for five more years. No nominations were made from the floor so a motion was made to appoint Bill Knapp 1^st by Cherryl Chuna 2^nd by Rick Szurek one vote was cast by the secretary and Bill was appointed. 50/50 Raffle- Winner – Tim Amount $24 Club $25 Meeting Adjourned- Time: 9:10 pm 1^st Cherryl Chuna 2^nd: Ron Gay