September

27 members in attendance

Meeting Called to Order: 7:40 pm   

Secretary’s Report - read by Stephanie

 Approved: 1^st: Don Smith   2^nd:   Mark Vosburg

Treasures Report- read by Tim

            Checking:  Int $82.84                
            Savings: $17586.07         
            Petty Cash : $72.95
            Ext.  $1094.26    

Approved: 1^st:  Jack Holiday   2^nd:  Kenny Cronin

Trail Report-  Dave discussed that the trail behind the club shed has been closed by owner( Dan Conyne) over a property line dispute with his neighbor, Jack Holiday and Tim Wilder went to the Town Board meeting in August to ask permission to use some of the golf course to make trails for snowmobiles. The club will need to start working on the trails any one interested should let Dave know. Looking to have work days during the week, the club can use 4 wheelers Aug, Sept, and Oct.

Accessory – Shelly has hats, long sleeve shirts and hoodies any one interested please let Shelly know other items can be ordered.  

Communications and Bills – Outstanding bills to be paid- postage, power bill and taxes

Motion to pay bills

Approved: 1^st- Bill Knapp   2^nd- Greg Ivancic

Committee Report – Summer picnic was a good turn out about 35 people attended everyone had a good time Dave thanked Stephanie and Ginger for a good job planning the picnic and thank you to Bob for the Tarp and Angie for the grill

Shed- Dave stated more work needs to be done Shortey and Dave had been working on the batten

Old Business- Grant Money need to sign paper work to finalize getting the money from the recreational trail grant

Dave stated that the logs the club purchased from the town for $101.99 were sawn into lumber and the lumber is stacked by the shed the club had Hank Vausek saw the logs into lumber.

Bill Knapp asked Dave what happened with the trails Dave put in for last year and Dave stated he thought they would be approved for next year.        

New Business- the voucher for 30% of the trail money has been signed and we should be getting a check soon from the county for about $2000.  

Other Business-  Sue noted that the Royal Mountian Moonlighters will hold a dinner Oct 3^rd from 5-9 at the Ephrata Rod and Gun Club Tickets are $7   

The club books still need to be audited Tim is taking care of this with the Ivancic’s Tim noted that we are going to change the time when the books get audited to August so that we are in line with our accounting schedule and this will be necessary when we get out tax exempt status and for filing our taxes.

Dave needs a list of all members that have taken the chain saw course.

It was noted that the snowmobile clubs got back the $1M that was taken out of the states trail fund. It was also noted that the trail fund will see a 200M increase and a possible raise in how much clubs get paid to maintain the trails.

Dave also is looking for straw or hay for the trails if anyone knows of any please let Dave know.

The Poker Run will be Feb 14^th with a rain date of Feb 28th

Nominating Committee- Bill Knapp was appointed to the board for another 5 year term

50/50 Raffle- Winner –   Brenda

                        Amount $35              Club $34

Meeting Adjourned- Time:  8:40 pm

1^st Mark Vosburg          2^nd:  Sue Hamalak

October

Meeting Called to Order: 7:45 p.m.

33 people in attendance    

Secretary’s Report - read by Stephanie

Approved: 1^st:   Bill Knapp     2^nd:   Harold King

Treasures Report- read by Tim Wilder

            Checking:  Int-$535.78              
            Savings: $20000.07         
            Petty Cash :  $106.95
            Ext.-$1243.53     

Approved: 1^st:  Jack Holiday    2^nd:  Bill Knapp

Trail Report- Dave stated that some club members have been doing some work on the trails.  Jack, Tim, Harold (Shorty) and Dave replaced two bridges on the trail off of South Shore Road, West Caroga to Baker Rd. Dave asked if anyone knew anything else about other trails good or bad.  Jack Holiday stated there is no trail to get out of town, north towards Pine Lake.  He suggested that we make sure we get London Bridge Road approved for snowmobile use. Dave brought up the ballpark trail and asking Mr. Abdella for permission to once again use the trail.  Dave wanted the thoughts of the members of the club.  It was decided that it was worth a try.  Bob Woods had written a letter that Dave will have Stephanie revise and we will send to Mr. Abdella.  Dave stated we also need to redo our trail agreement with National Grid as the information is 10 years old. Dave gave Stephanie some maps to email to National Grid for approval.  Stephanie stated she had someone that would give us hay for the trails in exchange for a membership.  Jack Holiday brought up that we better check with the DEC before using hay as it may not be allowed in the APA . 

 Accessory- Shelly stated she still has hoodies, sweatshirts and hats.   Anyone interested in ordering anything special please let Shelly know.

Communications and Bills – Tim stated we have a National Grid bill, lawyer bill and the sled to pay for. A motion was made to pay the bills

1^st: Cherryl Chuna           2^nd:  Joe Ivancic

 Committee Report-

 Club Building- more has been done, more batten has been hung by Dave and Harold.  Jack leveled off some more fill.

Sleds- the new sled is in and we need to asses the state of the other sleds and get them ready for the season.  Paul Pavlus explained that the new grooming snowmobile is a Skandik V-800 4 Stroke the club had put a deposit down on this sled back in September after the board of directors held a meeting.  The board of directors decided to approve the purchase of the snow machine at that time as the club had to make a decision quickly to get the dealer pricing.  Alpin Haus agreed to waive the prep fees and also give us a spare belt and plugs.  It was noted that a thank you note would be sent to Alpin Haus

Poker Run- Dave stated that the Poker Run will be Feb 14^th with a rain date of Feb 28^th, he asked for a volunteer to chair the poker run.  After the meeting was ended Ann Marie Walrath volunteered to over see the poker run.  Stephanie will order the Raffle Tickets from Price Chopper and it was decided we would use the same layout for the raffle tickets as last year and give away the same raffle prizes. Suzy noted that she thought the Royal Mountain Moonlighters would be holding a poker run possibly the week after ours.

Old Business- We did receive the final payment of last years grant money.  The total was $2707.50 this was the remaining 30% of the total amount the club received for grooming and maintaining trails. Tim explained that he deposited $2400 of this money into savings and $307 into checking. It was also explained that this money is called a grant but it is actually what the club gets reimbursed from the state for maintaining our permitted trails.  This money has nothing to do with the $14,000 grant the club will be receiving from the state for the purchase of new grooming and maintenance equipment.

New Business- The state is holding a trail signage training course at the Holiday Inn on Oct 29^th at 6:30 pm Dave asked for volunteers from the club to attend.  Tim Wilder and Sue Hamalack and possibly Arnie Henry stated they would attend. Dave asked if the club is interested in holding another safety course and Burt Wilson stated he would be the instructor.  The dates picked were Dec 2,3,4 from 6-9pm we will check into hold the course at the firehouse.

Dave discussed that the state has a new insurance company to replace the Cool Agency, the new company is Family Financial Group.  This is the company that will be handling the landowner insurance policies.

 Other Business-   The Ivancic’s did the audit of the clubs books.  John stated that the books are in good shape and balanced.  He also stated that the club should check into the NBT on line banking.  IT would be very easy to use this program and we would have everything in a ledger which would also help when the time comes to file taxes.  It was decided that the club would look into this.

 Dave also stated that the club has received donations from The Bleecker Fish and Game and Sandy Sanders.  The club will send thank you notes.

50/50 Raffle- Winner –  Ann Marie Walrath

                        Amount    $45              Club $44

Meeting Adjourned- Time:  8:40 p.m.

1^st Cherryl Chuna         2^nd:  Alan Peck

November

Meeting Called to Order:   7:31 pm      24 people in attendance

Secretary’s Report: Read by Stephanie

Approved: 1^st:   Ann Marie Walrath      2^nd:   Burt Wilson

Treasures Report-read by Tim

            Checking:  Int $9,846.51         
            Savings: $11,005.12         
            Petty Cash : $129.95
            Ext. $1,249.00    

 Approved: 1^st:  Cherryl Chuna   2^nd:  Harold King

Trail Report-

Stephanie scanned the maps for Dave and sent them to National Grid, waiting for Dave to return for response. Stephanie checked with Mr. Fenton at DEC regarding the use of hay in the trails and was told absolutely not. Stephanie went to the town board meeting and got the London Bridge Road approved for snowmobile use for this year.

West Lake trail is in pretty good shape per Sid. There is a large tree down on 9 corner trail and that trail needs work per John Ivancic. Per Jack 7 1/2 hours were spent on the trail from the golf course to Shutts Road,South Shore Rd to Maple Tree was done and as far as he knew nothing had been done with Morey Rd. Harold King had tried to call Dan Conyne a couple times but did not get a hold of him.

Accessory- Shelley stated she has henleys, sweatshirts, hats, and a hoodie and we discussed ordering neck warmers

Communications and Bills- Nimo, final legal bill, fuel oil for heat at shed and payment for new snowmobile  

A motion was made to pay the bills

 1^st:   Bill Knapp         2^nd: Angie Meredith  

 Committee Reports-

 Shed- town brought in 10-11 loads of fill that Jack pushed off, batten should be dry and ready to put on

 Poker Run- Ann Marie volunteered to be chairperson, Stephanie will help with clerical work and Dave will help with trails etc. Raffle tickets have been ordered and will be here for next meeting.The poker run dates are 2/14 and a rain date of 2/28 Royal Mountain will be holding one on 2/21

NYSSA Raffle ticket- Jim Jennings states the club will be notified when the tickets are available

New Sled- Tim, Jack, Paul, Arnie, Shortey and Butch picked up new sled and delivered it to the shed. 

Sled Maintenance- all sleds are registered but still need regular maintenance

Trail Signage Meeting- held at Holiday Inn in Johnstown attended by Sue, Tim and Arnie, Tim stated it dealt with everything outside of the park

Letter to Abdella- waiting for Dave to return to get a copy of the draft that Bob Woods did then I will rewrite and send to Mr. Abdella

NBT- looking into

Safety Course- Stephanie received approval to hold the safety course at the firehouse on Dec 2^nd,3^rd,4^th     Burt stated he would do a press release and Stephanie would put on the web  Burt stated the class is for children age 10 and up the club will purchase pizza for the last night of the course

New Business- Ken Cronin stated that he spoke to Pat at the Saw Dust and there is a new trail from the Saw Dust to Pour Jim’s Stephanie discussed that grant money is available again form the state and asked if everyone was in agreement that she file the paper work.  There was a quorum of board members all in favor of submitting the papers a motion was made to file paperwork

1^st- Ann Marie Walwarth 2^nd- Gerald Bushey

NYSSA scholarships available Stephanie has paperwork if anyone is interested

The next meeting will be held at the Laker and will begin at 6:30 instead of 7:30 as it is our annual Christmas meeting.

For the Good of the Club- It was mentioned that rumors are flying around that the Bleecker club might be dissolving and would want NST to take on some trails and Sacandaga to take others???

50/50 Winner- Jim Hines $45 Jim $44 to club

Meeting Adjourned 8:15 pm

  1^st- Ann Marie      2^nd - Gerald Bushey

Meeting Called to Order:   6:45 pm

Secretary’s Report: read by Stephanie

Approved: 1^st: Rick Szurek   2^nd:   Mark Vosburgh

Treasures Report- read by Tim Wilder

            Checking:  Int $1282.52     
            Savings: $11007.38         
            Petty Cash : $173.95
            Ext.  $280.57      

Approved: 1^st:  Jack Holiday      2^nd:  Shorty King

Trail Report- Dave stated that they have been working on the trails and putting up signs. They have been working on Morey Road and trying to get a trail to the golf course. Anyone interested in helping let Dave or Rick know. The fencing is up at Gilmours and Curtains and the golf course if flagged.  The big tree in 9 corner lake has been removed.  The club is working on paid trails first.  The trail behind the shed is closed off please let everyone know that the trail is closed and if they ride it it may prevent the club from ever using the trail again.

Adopt a trail is going on please let the club know if you would like to take a trail. 

The club will be working on the Morey Road trail on Saturday if you would like to help please be at the shed at 8 am.

Accessory – Shelly states she has henleys, sweatshirts and she ordered hoodies.

Communications and Bills – bills to pay are fuel, nimo, pizza, supplies, the lawyers, Ken Cronin and raffle tickets. 

A motion was made to pay the bills  

1^st: Rick Szurek                                  2^nd: Bill Knapp  

Committee Reports-

Sleds- Paul Pavlus will be doing the winter maintenance changing oil and transmission fluid etc. The new sled has about 10 hrs on it and runs good.  Needs the hitch put on, the new sled has been used for some trail work and needs some more hours put on it.

Poker Run- raffle tickets are here and ready to be sold

NYSSA Raffle- Don has those tickets and you may take some to sell

Winter Picnic-   

Old Business- Received a letter back from Abdella and he will not let us open the ball park trail.

Snowmobile safety course was a great turn out about 15 people attended Dave thanksed Burt Wilson and Don Smith for teaching the course. Also thanks goes out to the firehouse Stephanie will send a thank you note to them.

Stephanie stated that she could not get everything need to fill out the grant paper work therefore we will have to wait until next time.   

New Business- Operating agreement from the county needs to be signed and returned the dollar amount we will get per mile has gone up.

Other Business- Stephanie will give the information regarding our poker run to the chamber so it will be printed in the winter activity book and it will also appear on line.   

50/50 Raffle- Winner –  Ginger Perham

                        Amount  $42.00        Club $42.00  

Meeting Adjourned- Time:  7:30 pm

   1^st Burt Wilson      2^nd:  AnnMarie Walrath

1/15/09   Maple Tree Knoll

Meeting Called to Order: 7:45 pm

24 people in attendance   

Secretary’s Report – read by Stephanie

Approved: 1^st:   George Cossleman       2^nd:   Don Smith

Treasures Report- read by Tim

            Checking:  Int $1008.91            
            Savings: $11009.19       
            Petty Cash : $148.00
            Ext. $363.34       

Approved: 1^st:  Ann Marie         2^nd:  Shorty King

Trail Report- Dave stated that the rails were real good, the best they have been in years. We have had a lot of snow and a good base. Dave told everyone that had been working so hard on the trails thank you for a good job. Still trying to get people to adopt a trail any one interested please let the club know.  A new trail has been made from Kenny Holidays to the golf course and back around to Fulton Road.

Paul Pavlus stated that it would cost approximately $750 to make a hitch and get 2 kits for the mogul master.  A motion was made to purchase the material

   ^1st- Rick Szurek       2^nd- George Cosselman

Accessory- Shelly stated that see received many new items. Hoodies, long sleeve crews, neck warmers etc.

Communications and Bills – Tim stated we had a legal bill of $85.00, Insurance bill of $385. Gas bill to Grooms Store of $ 506. and a clothing bill of $680.  Also a bill to Herba’s for $550.

   1^st:   Jim Hines                               2^nd:  Lisa Sullivan

Committee Reports –

Sleds-new sled has been taken to Alpin Haus for first service and checked out okay maintenance on the 4 sleds has been completed by Paul and other club members

Poker Run- donation sign up sheet has been sent around please sign up and then pick up donations for the raffle. Raffle tickets are available for club members to sell.  Looking for volunteers to do the hot dog stand. Ron Gay and Jim Hines will run the stand. Stephanie will print the cards for the poker run and Bob Woods will get a map together and send to Ann Marie to print. We also need road crossing gaurds. An ad was placed in the penny saver in the special snowmobile section. Two special poker run meeting scheduled for Feb 5^th and Feb 11^th  at 7pm at Vroomans the chamber has been notified of the poker run and the date should appear in the winter fun book.

Winter Picnic- Dave asked for someone to chair the winter picnic no one volunteered so Dave and Stephanie will plan. Paul Pavlus will help cook chicken The winter picnic will be held on March 14^th    

Old Business- operating agreement has been signed and returned to the County waiting for the 70% payment from the county.

Parks and Rec grant still not in per contact the state is real slow due to fiscal condition of the state.  

New  Business-  Grooming show and seminar at Salisbury Ridge runners on 1/16 and 1/17 We have a few members of the club going.

Nominating Committee- Paul Pavlus term is up we will pick a committee next month.

50/50 Raffle- Winner –  Shorty King

   Amount   $40              Club $40  

Meeting Adjourned- Time: 8:30pm  

   1^st Bill Knapp        2^nd:  Jim Hines

2/19/09
Pine Lake Lodge

Meeting Called to Order:   7:35 pm

24 people in attendance

Secretary’s Report: read by Ginger in Stephanie absence

  Approved: 1^st:   Ron Gay        2^nd:   Bob Woods

 Treasures Report- read by Tim

            Checking:  Int . $ 612.77
             Savings: $9510.30      
             Petty Cash : $50.
             Ext.  $299.02      

  Approved: 1^st:  Shortey King    2^nd:  Arnie Henry

Trail Report-  Per Dave all trails are still in good condition and are being groomed. There is still a good base of snow.

Accessory – per Shelly a few items were sold at the Poker Run

Communications and Bills- Bills that need to be paid- Napa, Nimo, Shepard, Alpin Haus, Grooms A motion was made to pay the bills

    1^st- Jack Holiday        2^nd- John Ivancic

 Committee Reports-

 Winter Picnic- will be held March 14^th at the club building   

 Sled Committee- Paul welded up the hitch and made a wiring harness for the new sled all works well     

Poker Run- All went well had a real good turn out and Dave thanked everyone for a great job.  Ron Gay mentioned that the Hot Dog stand did great but they could have used another set of hands. Dave mentioned putting an ad in the paper thanking the businesses for the donations. Tims break down of the money made –

 $3065 Poker Run and Raffles, $150 in Donations, $277 Hotdog Stand

 Paid out $55. petty cash, Ads, Flowers, food- $338.09 we made $3098.91

 Old Business- Our NYS parks and Rec grant has been approved and the voucher has been sent in for reimbursement for the new sled.  

Don Smith states that the NYSSA Raffle tickets must be turned in by March 19^th meeting because the drawing will take place at the forum in April. Dave will check with the businesses and pick up money and tickets.

 6 club members attended the Grooming Seminar at the Salisbury Ridge Runners 1/17/09  all that attended received a certificate.

 New Business- NYSSA Meeting & Forum 2009 on April 17,18 & 19 in Liverpool The club may postpone the April meeting 1 week so that the forum can be discussed.

Chad Daley (Stratford Club) makes Mogel Masters we are going to try and get one to try out and possibly purchase it with the grant money.  Dave will call Chad and make the arrangements.  The club is also going to look at chain saws and safety equipment.

 Other Business- Anything for the good of the club? Dennis Vosburg questioned why we start and stop the poker run at the same location every year.  This came about from the Laker and Little Joe complaining that 1 person came in with a stack of cards to be stamped.   

Nominating Committee- The club need a nominating committee for one board member (Jim Hines) and all of the Officers. John and Craig Ivancic volunteered.

50/50 Raffle- Winner –  John Ivancic

      Amount  $26          Club $25  

 Meeting Adjourned- Time:  8:35 pm

   1^st : Arnie Henry          2^nd:  George Cosselman

Meeting Called to Order:   7:40pm at Maple Tree Knoll

21 People in Attendance

Secretary’s Report read by Stephanie

      Approved: 1^st:  Bill Knapp     2^nd:   Burt Wilson

Treasures Report-

     Checking:  Int:       $818.40     
     Savings:             $15112.85    
     Petty Cash :           $108.13

     Ext.  4331.24      

     Approved: 1^st:  Joe Rachon     2^nd:  Bob Woods

Trail Report-The club will be repairing bridges this summer with the help of the DEC the bridges to be repaired are on the Bellows lake trail, materials are at the bridge site.  Dennis asked if workers had to walk in and Dave stated yes.  Bob Woods asked about the Pecks Creek Bridge and Dave stated that the repairs have to be approved.  

Accessory- Shelley states she has sweatshirts, hoodies, long sleeve t’s and 2 hats

Communications and Bills- bills to be paid per Tim are Grooms Store, Tax Filling, Fastenal, groomers, National Grid, postage and Alpin Haus. A motion was made to pay the bills.

        1^st: Jack Holiday                  2^nd: Don Smith  

Committee Reports

Winter Picnic-   

Sled Committee-        

Old Business- Dave stated that the club purchased the drag from the Stratford Club the receipt will be turned into the state for reimbursement of 80% as this was part of our grant purchases.

NYSSA tickets were drawn at the forum and some local people did win.

Dave, Harold King, and Jack H attended the second NYSSA Adirondack Park Conference on April 4^th.  The most talked about part of the meeting was the Nature Conservatory (state) to take over easements most of these are located from Speculator and north. The DOT also spoke about the pads that they put on the roads for snowmobiles to run on and how they are only lasting 2-3 years.

NYSSA Annual Meeting and Form was held on April 17,18 and 19^th Dave and Ginger attended this year. Several classes were attended by Dave and Ginger including GPS, Insurance and Legal, Roberts Rules of Order, Trail signage, and automated work logs. The club donated a basket for the NYSSA Chinese auction. Donations were received from local businesses including Canada Lake Store, Vroomans, The Coffee Shop and Grooms. 

The club discussed purchasing chainsaws and safety equipment with the remainder of the grant money but we will have to get approval from the state to change what we are purchasing with the grant money.    

New Business- Dave received a letter from the state that anyone that had taken the chainsaw safety course must also take a course on First Aid, CPR and Blood Borne Pathogens. Dave is going to check into this and try to find someone to put on the course.   

Dave discussed the letter we received from the town looking for volunteers for the County Wide town clean up. Very few people from the club volunteered.

Other Business- Being that no one was interested in planning and putting together the summer picnic the club decided we would not hold one this year.

Tim Wilder went over a proposed budget for next year.

Nominating Committee- John and Craig Ivancic- nomination for 1 board member and the four officers, president, vice president, secretary and treasurer.  Harold King was nominated from the floor for the board member position. A motion was made to appoint Harold and then the vote was taken. All were in favor. No nominations were made for any of the officer positions so those seats remain the same. Dave Briot –President, Rick Szurek-Vice President, Stephanie Bugaj- Secretary and Tim Wilder-Treasurer

50/50 Raffle- Winner – Paul Pavlus

                        Amount    $28             Club $28.  

Meeting Adjourned- Time:  8:35 pm

                                    1^st  Burt Wilson

                                    2^nd:  Paul Pavlus